March 2024 - Agenda
HELPRINGHAM PARISH COUNCIL
helpringhamparishcouncil@gmail.com
Eau End Farm, Helpringham Fen, Sleaford NG34 0BS
helpringham.parish.lincolnshire.gov.uk/
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NOTICE OF MEETING AND AGENDA FOR WEDNESDAY 13th March 2024
Dear Councillor,
You are hereby summoned to attend the next meeting of Helpringham Parish Council, which will be held on Wednesday 13th March 2024 commencing at 7:30pm. The meeting will be held in the memorial hall.
The business to be dealt with is listed in the following Agenda.
There will be a ten minute public forum prior to the commencement of business from 7:30pm – 7:40pm; Any member of the parish is welcome to speak about village matters. Any members of the public are welcome to sit in on the meeting, but cannot partake in business after the 10 minute public allocated time.
Signature ……Judy Pittock…………….Clerk to the Council Date: 8th March 2024
TEN MINUTE PUBLIC FORUM
AGENDA
1.0 WELCOME REMARKS BY THE CHAIRMAN
2.0 APOLOGIES FOR ABSENCE
To resolve to accept reasons for absence.
3.0 SIGNING OF THE MINUTES
To resolve to accept the Clerk’s notes of the last Parish Council Meeting held on Wednesday 14th February 2024 as true and correct minutes of the meeting.
4.0 MATTERS ARISING FROM MINUTES
4.1 Purchase of replacement tree.
5.0 DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS
6.0 REPORT FROM DISTRICT COUNCILLORS
7.0 PLANNING APPLICATIONS
7.1 23/1472/FUL 3-4 Swaton Road, Thorpe Latimer – decision.
7.2 23/1063/HOUS The Old Manor House, 3 George Street, Helpringham.
8.0 FINANCE
8.1 To accept the financial report and bank reconciliation.
8.2 To approve the payments to be made at the meeting.
| Clerks Wages | £360.98 | Basic wage plus attendance of meeting in Lincoln (1.5hrs) and 2 training courses (6hrs) | No VAT | |
| Clerks Expenses | Post Office | £3.75 | Postage (HMRC x 2, LALC) | No VAT |
| Mileage - 56 miles @45/mile | £25.20 | 19/2/24 Lincoln for Community Resilience plan meeting | No Vat | |
| Mileage - 41 miles @45/mile | £18.45 | 27/2/24 Welbourn for LALC | No VAT | |
| HMRC | PAYE | £90.40 | Feb-24 | No VAT |
| LALC | Inv 14635 | £25 | Attendance of online course ‘Effective Meetings’ | £5 |
| Keep Britain Tidy | Inv S1007624 | £168 | We Are Watching You’ dog waste notices | £28 |
| CJP Garden Services | Inv 518 | £363 | Grass cutting | No VAT |
8.3 Memorial Hall charge increase.
8.4 Insurance renewal.
8.5 Grants;
Heckington Voluntary Car.
Helpringham Feast.
Citizens Advice.
8.6 AGAR preparation – internal audit, Asset Register.
8.7 Setting General and Specific Reserves
8.8 Online banking.
9.0 CEMETERY AND CONSERVATION AREA
9.1 To receive the cemetery report from the Cemetery Officer Cllr G. Frizzell.
9.2 To receive the conservation area report from the Cemetery Officer Cllr G. Frizzell.
10.0 PARISH COUNCIL WEBSITE
10.1 To receive the report for the Parish Council Website.
11.0 HIGHWAY MATTERS
11.1 To receive the speed camera reports.
11.2 To discuss other Highways issues including:
- FixMyStreet – 19/1/24 Ref 489638 – Potholes on Scredington Rd, Helpringham to Burton Road turning. Update 20/2/24 – work complete.
- FixMyStreet – 9/2/24 Ref: 492776 - Blocked drain near Blotoft Crossing. Update 29/2/24 – Works issued.
- FixMyStreet – 13/2/24 Ref: 493535 – Bollards on Station Road. Update 13/2/24 – work issued to delivery gang.
- FixMyStreet – 26/2/24 Ref: 496100 – Blocked overflow for village pond. Update 5/3/24 – work planned.
- FixMyStreet – 26/2/24 Ref: 496101 – Pothole on North Drove by Walnut Tree Farm Update – awaiting assessment.
- NKDC Annual roadsweep and path clearance.
11.3 Report following meeting with Rowan Smith.
12.0 LINCOLNSHIRE RESERVOIR
13.0 BEACON FEN ENERGY PARK
14.0 MATTERS AFFECTING THE VILLAGE/CORRESPONDENCE
14.1 Village Noticeboard refurbishment.
14.2 Dog waste notices.
14.3 Community Resilience Plan (flooding).
14.4 Annual Parish Meeting and Annual Meeting of the Parish Council preparation.
15.0 CHURCH CLOCK
To resolve on whether the Council will move into closed session to consider the following confidential matter in accordance with the Public Bodies (Admission to Meetings) Act 1960. Should this resolution be passed the public and press will be required to leave the meeting at this stage.
15.1 Ongoing maintenance of the Church Clock.
16.0 Date and time of the next meeting