August 2025 - Agenda
HELPRINGHAM PARISH COUNCIL
helpringhamparishcouncil@gmail.com
helpringham.parish.lincolnshire.gov.uk
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NOTICE OF MEETING AND AGENDA FOR WEDNESDAY 13th August 2025
Dear Councillor,
You are hereby summoned to attend the next meeting of Helpringham Parish Council, which will be held on Wednesday 13th August 2025 commencing at 7.30pm. The meeting will be held in the Memorial Hall.
There will be a ten minute public forum prior to the commencement of business from 7.30-7.40pm. During this time members of the public may ask questions or make short statements to the Council. The Council may choose not to answer any question; a response may instead be given in writing. Matters raised may be added to an agenda for a future meeting. Members of the public are welcome to stay for the Parish Council meeting after the public session but are not permitted to speak during the meeting.
Signature ……Judy Pittock…………….Clerk to the Council Date 08/8/2025
TEN MINUTE PUBLIC FORUM
AGENDA
68/26 WELCOME REMARKS BY THE CHAIRMAN
69/26 APOLOGIES FOR ABSENCE
To resolve to accept reasons for absence.
70/26 COUNCILLOR VACANCY
To discuss current councillor vacancies and potential co-options to the positions.
71/26 SIGNING OF THE MINUTES
To resolve to accept the Clerk’s notes of the last Parish Council Meeting held on Tuesday 9th July 2025 as true and correct minutes of the meeting.
72/26 DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT 2011.
73/26 REPORT FROM COUNTY and DISTRICT COUNCILLORS
74/26 CLERK’S REPORT
To note the items that had been actioned by the Clerk since the last meeting.
75/26 COUNCIL POLICIES
75/26.1 To resolve to adopt the following Policies and Procedures.
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• Data Protection (unchanged) |
• General Privacy (unchanged) |
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• Data Breach (unchanged) |
• General Privacy Notice for Staff (unchanged) |
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• Subject Access Procedure (unchanged) |
• Record Retention Policy (unchanged) |
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• Whistle Blowing Policy - updated |
• Grants Application Form - updated |
76/26 PLANNING APPLICATIONS
To discuss and comment on planning applications received and note any decision notices:
• 25/0831/LBC Helpingham Manor Farmhouse, The Green, Helpringham – alterations and repairs to farmhouse.
77/26 FINANCE
77/26.1 To resolve to accept following documents presented by the RFO for the period 1/4/25-13/8/25:
• Cashbook and bank reconciliation
• Actual v budget figures
77/26.2 To resolve to approve payments presented at the meeting:
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CJP Garden Services |
Inv 894, 901 |
£974.40 |
No VAT |
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Clerk’s Wages |
July 2025 |
£249.20 |
No VAT |
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Clerk’s Expenses |
Stamps |
£14.85 |
No VAT |
|
HMRC |
PAYE July 2025 |
£61.66 |
No VAT |
|
Mr Stephen Carter |
Inv 1415 (Minute 13.1 10/10/24) |
£75.00 |
No VAT |
|
SLCC |
Inv QL207768-3 |
£450.00 |
No VAT |
|
Glasdon UK |
Inv SI917011 |
£498.00 |
VAT £83.00 |
77/26.4 To note the following receipts since 9/7/25:
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9/7/25 |
Bank interest |
£11.82 |
77/26.5 To note the following Direct Debit payments since 9/7/25:
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15/7/25 |
Bank charges |
£7.75 |
NO VAT |
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31/7/25 |
E.ON Next – elec for memorial light |
£41.82 |
VAT 1.99 |
78/26 To resolve to move into closed session to consider confidential matters in accordance with the Public Bodies (Admission to Meetings) Act 1960. In accordance with regulations any public and press are required to leave the meeting at this stage.
To discuss HR matters relating to the new Local Government Services Pay Agreement 2025 applicable from 1/4/25
79/26 CEMETERY
To receive the cemetery report from the Cemetery Officer Cllr G. Frizzell.
80/26 HIGHWAY MATTERS
To discuss Highway matters including:
• Highgate junction – update on Traffic Regulation Order
• Vicarage Lane – update on resurfacing – stretch of road infront of the new builds is scheduled for patching in the 26/27 programme followed by surface dressing.
• Temporary Traffic Restriction – 26/8-5/9/25 part of South Drove for fibre maintenance.
81/26 RESERVOIR
To prepare for presentation from Anglian Water on 3rd September 2025 re update on the proposed reservoir.
82/26 COMMUNITY EMERGENCY PLAN
To discuss the updates to the plan.
83/26 MATTERS AFFECTING THE VILLAGE/CORRESPONDENCE
To discuss correspondence received and other matters affecting the village:
83/26.1 Village Matters:
• Helpringham Feast – request to host the Helpringham Feast on the village green on 9th August 2025.
• Noticeboard.
• Graffiti on Red Bridge and footbridge – to discuss cost effective ways of removing the graffiti:
Insurance
Nominate as a Community Payback project
Cost of removal
• Warrenty extension on speed signs – to discuss whether an extended 2-year warranty should be purchased
• Noticeboard
83/26.2 Correspondence:
• Anglian Water – new main on North Drove
• Local Government Reorganisation in Greater Lincolnshire brochure
84/26 Date and time of the next meeting – Wednesday 3rd September 2025 commencing at 7pm
MEETING DATES 2025
All meetings will be held in the Memorial Hall, Helpringham
• 3rd September 2025 commencing at 7.00pm
• 8th October 2025 commencing at 7.30pm
• 12th November 2025 commencing at 7.30pm
• 10th December 2025 commencing at 7.30pm