Minutes and Agendas 2025

HELPRINGHAM PARISH COUNCIL 

helpringhamparishcouncil@gmail.com 

helpringham.parish.lincolnshire.gov.uk 

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NOTICE OF MEETING AND AGENDA FOR TUESDAY 10th June 2025 

Dear Councillor, 

You are hereby summoned to attend the next meeting of Helpringham Parish Council, which will be held on Tuesday 10th June 2025 commencing at 6pm. The meeting will be held in the Memorial Hall. 

There will be a ten minute public forum prior to the commencement of business from 6-6.10pm. During this time members of the public may ask questions or make short statements to the Council. The Council may choose not to answer any question; a response may instead be given in writing. Matters raised may be added to an agenda for a future meeting. Members of the public are welcome to stay for the Parish Council meeting after the public session but are not permitted to speak during the meeting. 

Signature ……Judy Pittock…………….Clerk to the Council Date 05/6/2025 

TEN MINUTE PUBLIC FORUM

AGENDA 

37/26 WELCOME REMARKS BY THE CHAIRMAN 

38/26 APOLOGIES FOR ABSENCE 

To resolve to accept reasons for absence. 

39/26 COUNCILLOR VACANCY 

40/26 SIGNING OF THE MINUTES 

To resolve to accept the Clerk’s notes of the last Parish Council Meeting held on Wednesday 15th May 2025 as true and correct minutes of the meeting. 

41/26 DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT 2011. 

42/26 REPORT FROM DISTRICT COUNCILLORS 

43/26 CLERK’S REPORT 

44/26 COUNCIL POLICIES 

44/26.1 To resolve to adopt the updated the Standing Orders.

44/26.2 To resolve to adopt the following new policies: 

• Grievance 
• Pension & Retirement
• Sickness
• Health & Safety
• Disciplinary
• Co-Option

 45/26 PLANNING APPLICATIONS 

To discuss and comment on planning applications received and note any decision notices: 

• 25/0260/FUL The Brass Windmill, 2 The Green – Notice of Decision – approved 
• Beacon Fen Energy Park Project, Heckington 

46/26 INTERNAL AUDIT and AGAR 

• To review and resolve to accept the Internal Auditors report. 
• To receive and resolve to sign AGAR 2024/25 Certificate of Exemption. 
• To receive AGAR 2024/25 Annual Internal Audit Report. 
• To resolve to complete and sign AGAR 2024/25 Annual Governance Statement 
• To receive and resolve to sign 2024/25 Accounting Statement 
• To receive and resolve to accept AGAR 2024/25 Explanation of Variances 

47/26 FINANCE 

47/26.1 To resolve to accept following documents presented by the RFO for the period 1/4/25-10/6/25: 

• • Cashbook and bank reconciliation 
• • Actual v budget figures 

47/26.2 To resolve to approve payments presented at the meeting: 

47/26.4 To note the following receipts since 15/5/25: 

47/26.5 To note the following Direct Debit payments since 15/5/25: 

48/26 CEMETERY 

To receive the cemetery report from the Cemetery Officer Cllr G. Frizzell. 

49/26 HIGHWAY MATTERS 

To discuss Highway matters including: 

• • Temporary Traffic Regulation Order TTRO11455 – Swaton/Helpringham 29/6/2025 
• • Highgate junction – to arrange a suitable date to meet Cllr East onsite. 

50/26 MATTERS AFFECTING THE VILLAGE/CORRESPONDENCE 

To discuss correspondence received and other matters affecting the village: 

50/26.1 Village Matters: 

• Parish Council website 
• Conservation Area 
• Helpringham Feast 
• Reservoir 

50/26.2 Correspondence: 

• Parish and Town Council Forum 10/7/25 
• HAVCS – letter of thanks for grant awarded 
• Citizen’s Advice – thanks for grant awarded 

51/26 Date and time of the next meeting (9th July 2025).