Minutes and Agendas 2025

HELPRINGHAM PARISH COUNCIL 

helpringhamparishcouncil@gmail.com 

helpringham.parish.lincolnshire.gov.uk 

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NOTICE OF MEETING AND AGENDA FOR THURSDAY 11th DECEMBER 2025 

Dear Councillor, 

You are hereby summoned to attend the next meeting of Helpringham Parish Council, which will be held on 11th December 2025 commencing at 7.30pm. The meeting will be held in the Memorial Hall. 

There will be a ten minute public forum prior to the commencement of business from 7.30-7.40pm. During this time members of the public may ask questions or make short statements to the Council. The Council may choose not to answer any question; a response may instead be given in writing. Matters raised may be added to an agenda for a future meeting. Members of the public are welcome to stay for the Parish Council meeting after the public session but are not permitted to speak during the meeting. 

Signature ……Judy Pittock…………….Clerk to the Council Date 5/12/2025 

 AGENDA 

129/26 WELCOME REMARKS BY THE CHAIRMAN 

130/26 APOLOGIES FOR ABSENCE 

To resolve to accept reasons for absence. 

132/26 SIGNING OF THE MINUTES 

To resolve to accept the Clerk’s notes of the last Parish Council Meeting held on Wednesday 12th November 2025 as true and correct minutes of the meeting and to resolve to correct the minutes of the meeting held on 2nd October 2025. 

133/26 DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT 2011. 

134/26 REPORT FROM COUNTY and DISTRICT COUNCILLORS 

135/26 CLERK’S REPORT 

To note the items that had been actioned by the Clerk since the last meeting. 

• Maintenance of Remembrance memorial, Little Hale Rd Cemetery gates and Old Cemetery railings. 
• ParishOnline – clerk’s email address. 
• Speed awareness sign battery. 
• Bin and seats – update on installation. 
• Christmas tree – insurance requirements. 

136/26 POLICIES FOR REVIEW

To discuss requirements for new policies and review and resolve to adopt the following policies:

Co-Option Policy

IT Policy 

137/26 COUNCILLOR VACANCY 

To discuss current councillor vacancies and potential co-options to the positions. 

138/26 FINANCE 

138/26.1 To resolve to accept following documents presented by the RFO for the period 1/4/25-11/12/25: 

138/26.2 To resolve to approve payments presented at the meeting: 

138/26.3 To note Direct Debit payments since 12/11/25: 

138/26.4 To note the increase in Unity Trust Bank charges from 1/2/26 from £6/month to £7/Month 

138/26.5 To discuss the condition of the village assets following a physical check carried out on 20/11/25. 

138/26.6 To discuss grant applications received. 

138/26.7 To discuss the financial reserve allocations. 

138/26.8 To resolve to accept the draft budget. 

139/26 INTERNAL AUDIT 

To resolve to appoint an internal auditor. 

140/26 CEMETERY 

To receive the cemetery report from the Cemetery Officer Cllr G. Frizzell. 

141/26 HIGHWAY MATTERS 

To discuss Highway matters including: 

• FixMyStreet ref 2853416 24/8/25 – Bollards on Station Road. 16/9/25 update – work issued to delivery gang. 
• Proposed TRO Highgate/Station Road junction. 
• FixMyStreet ref 8507564 5/12/25 – potholes on Engine Drove, Helpringham Fen. 
• Vicarage Lane – road patching. 
• Vicarage Lane street light – to discuss whether this needs reinstating. (Also reference to FixMyStreet report 2846160 8/6/25) 

142/26 MATTERS AFFECTING THE VILLAGE/CORRESPONDENCE 

To discuss correspondence received and other matters affecting the village including: 

142/26.1 Village Matters: 

• Speed awareness – report from Staying Alive Lincolnshire. 
• Lincolnshire Reservoir Community Liaison Group 
• Grass cutting – update on other maintenance required 
• Community Resilience Group - update 

142/26.2 Correspondence: 

1/12/25 – Giant Circle of Trees Project 

28/11/25 – Local Government Reorganisation in Greater Lincolnshire 

27/11/25 – Lincolnshire Police and Crime Commissioner – Crime and Policing Survey 

25/11/25 - Beacon Fen Energy Park notice re proposed change to the DCO application. 

24/11/25 – Lincolnshire County Council – County Views survey. 

21/11/25 – LALC Newsletter 

143/26 Date and time of the next meeting – Wednesday 14th January 2026 commencing at 7pm. 

All meetings will be held in the Memorial Hall, Helpringham.