Minutes and Agendas 2025

HELPRINGHAM PARISH COUNCIL 

helpringhamparishcouncil@gmail.com 

helpringham.parish.lincolnshire.gov.uk 

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NOTICE OF MEETING AND AGENDA FOR 9th April 2025 

Dear Councillor, 

You are hereby summoned to attend the next meeting of Helpringham Parish Council, which will be held on Wednesday 9th April 2025 commencing at 7:30pm. The meeting will be held in the Memorial Hall. 

There will be a ten minute public forum prior to the commencement of business from 7:30pm – 7:40pm. During this time members of the public may ask questions or make short statements to the Council. The Council may choose not to answer any question; a response may instead be given in writing. Matters raised may be added to an agenda for a future meeting. Members of the public are welcome to stay for the Parish Council meeting after the public session but are not permitted to speak during the meeting. 

Signature ……Judy Pittock…………….Clerk to the Council Date 04/4/2025 

AGENDA 

1/26 WELCOME REMARKS BY THE CHAIRMAN 

2/26 APOLOGIES FOR ABSENCE 

To resolve to accept reasons for absence. 

3/26 DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS 

To receive any declarations of interest and consider any requests for dispensations in accordance with the Localism Act 2011. 

4/26 SIGNING OF THE MINUTES 

To resolve to accept the Clerk’s notes of the last Parish Council Meeting held on Wednesday 12th March 2025 as true and correct minutes of the meeting – note addition to 11.3 

5/26 COUNCIL VACANCY 

To discuss the vacancy that has arisen on the councillor due to the resignation of Robert Spencer. 

6/26 REPORT FROM COUNTY and DISTRICT COUNCILLORS 

7/26 CLERK’S REPORT ON MATTERS OUTSTANDING 

7/26.1 E/800299 - Planning Enforcement Notice re Covered seating area at Public House, 2 The Green, Helpringham. 

7/26.2 Noticeboard refurbishment update. 

7/26.3 Completion of form for North Kesteven Parish and Town Forum 10/4/25. 

7/26.4 To discuss the clerk’s report on adoption of gov.uk email addresses for all councillors. 

8/26 FINANCE 

8/26.1 To resolve to accept the bank reconciliation from 1/4/24 to 31/3/25 and actual v budget figures to date – this completes the financial year 2024/25. 

8/26.2 To resolve to accept the bank reconciliation from 1/4/25 to 9/4/25 and actual v budget figures to date. 

8/26.3 To resolve to approve payments presented at the meeting totalling £1,577.79 and payment of any invoices received after publication of agenda.

8/26.4 To note receipts since 12/3/25: 

10/3/25: £15.71 interest on savings account 

1/4/25: £19,500.00 – NKDC Precept 2025/26. 

8/26.5 To note Direct Debit payments that have been made since 12/3/25:

8/26.6 To note correspondence received from NKDC re annual DD of £53.00 for Garden Waste bin for Hale Road Cemetery. 

9/26 To resolve on whether the Council will move into closed session to consider the following confidential staffing matter in accordance with the Public Bodies (Admission to Meetings) Act 1960. 

Should this resolution be passed the public and press will be required to leave the meeting at this stage. 

9/26.1 Bank – to discuss cheque signatories. 

9/26.2 To discuss the clerk’s hours and overtime 

10/26 INSURANCE 

10/26.1 Insurance – to discuss insurance information in preparation for obtaining quotes for renewal. 

11/26 INTERNAL AUDIT and AGAR 

11/26.1 To review correspondence with internal auditor. 

11/26.2 To note that the annual AGAR forms have been received and the clerk will begin preparation for presentation and completion at the June 2025 meeting. 

12/26 STAFF MATTERS 

12/26.1 To agree the following training sessions for the Clerk: 

16/4/25 How councils can recruit a more diverse pool of local councillors – online £35.00 incl VAT 

29/4/25 Introduction to VAT (VAT for unregistered councils V126) - online £35.00 incl VAT 

28/5/25 Internal controls – online £35.00 incl VAT 

Date to be confirmed: FOI essentials – online £25.00 plus VAT 

Date to be confirmed: Data Protection essentials – online £25.00 plus VAT 

12/26.2 To note that the payroll provider has re-enrolled HPC with the Pensions Regulator. 

13/26 PLANNING APPLICATIONS 

13/26.1 25/0193/TCA – Trees maintenance at various locations around the village – decided, TPO not served. 

13/26.2 25/0235/RESM – Reserve matters re erection of 2 dwellings pursuant to outline consent 24/1278/OUT 16 Shepherds Lane, Helpringham. 

13/26.3 25/0236/VARCON – Application to vary condition 3 (materials) and condition 9 (approved plans) re planning permission 22/0448/FUL land to rear of 3 & 7 High Street, Helpringham. 

13/26.4 24/1363/RESM - Notice of Decision – approved. 

14/26 CEMETERY 

14/26.1 To receive the cemetery report from the Cemetery Officer Cllr G. Frizzell. 

15/26 HIGHWAY MATTERS 

To discuss the following Highways matters plus any other issues that of concern: 

15/26.1 Pond release outlet – 13/3/25 LCC have now cleared this. 

15/26.2 Application for Traffic Regulation Order for parking restrictions around Highgate junction. 

15/26.3 Road through Burton Pedwardine to A17. 

16/26 VE DAY COMMEMORATION 

16/26.1 To discuss where to locate the commemorative items purchased and agreed the date to put them up. 

17/26 MATTERS AFFECTING THE VILLAGE/CORRESPONDENCE 

17/26.1 To note any general correspondence received and discuss as required, including: 

14/3/25 – Notice of Election for Greater Lincolnshire Mayoral Elections and LCC County Elections to be held on 1/5/25 plus subsequent notices re persons nominated. 

14/3/25 Survey on behalf of the LALC Pay, recruitment and Retention Working Group – for completion by clerks and councillors. 

18/3/25 – Change of street numbering: The Post Office will now be known as Falkirk House, 22 High Street, Helpringham. 

19/3/25 Confirmation received from Helpringham PCC that they are happy with tree maintenance work to be carried out in High Street cemetery. 

19/3/25 

18/26 Date and time of the next meeting (14th May 2025 – Annual Parish Meeting followed by Annual Parish Council Meeting).