Minutes and Agendas 2025

May 2025 - Annual Parish Council Meeting Agenda

HELPRINGHAM PARISH COUNCIL

helpringham.parish.lincolnshire.gov.uk/

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NOTICE OF THE ANNUAL PARISH MEETING AND AGENDA FOR THURSDAY 15th MAY 2025

Dear Councillor,

You are hereby summoned to attend the next meeting of Helpringham Parish Council, which will be held on Thursday 15th May 2025 commencing at 7:30pm. The meeting will be held in the memorial hall.

The business to be dealt with is listed in the following Agenda.

There will be a ten minute public forum following the election of the Chair and Vice Chair. Any member of the parish is welcome to speak about village matters. Any members of the public are welcome to sit in on the meeting but cannot partake in business after the 10 minute public allocated time.

Signature ……Judy Pittock…………….Clerk to the Council Date: 9th May 2025

AGENDA

19/26 ELECTION OF CHAIR for 2025/26 and signing of Declaration of Acceptance of Office and to hand over sealed envelope containing administrative passwords currently in use.

20/26 ELECTION OF VICE CHAIR for 2025/26 and signing of Declaration of Acceptance of Office.

21/26 To resolve to suspend the meeting to allow a period for public participation of up to 10 minutes.

22/26 APOLOGIES FOR ABSENCE

To resolve to accept reasons for absence.

23/26 CO-OPTION OF COUNCILLOR

24/26 DECLARATION OF PECUNIARY INTEREST & DISPENSATIONS

Councillors to update forms where necessary and to receive any declarations of interest and consider any requests for dispensations in accordance with the Localism Act 2011.

25/26 COMPLETION OF GDPR COMPLIANCE CHECKLIST BY ALL COUNCILLORS AND CLERK

26/26 SIGNING OF THE MINUTES

To resolve to accept the Clerk’s notes of the last Parish Council Meeting held on Wednesday 9th April 2025 as true and correct minutes of the meeting.

27/26 APPOINTMENT OF OFFICERS and REPRESENTATIVES

27/26.1 To appoint the Cemetery Officer

27/26.2 To appoint the Conservation Area Officer

27/26.3 To appoint the website and social media officer

27/26.4 To appoint the representatives for local community groups

28/26 TO RECEIVE REPORTS FROM COUNTY and DISTRICT COUNCILLORS

29/26 COUNCIL POLICIES and GUIDES

29/26.1 To review and resolve to adopt all existing council policies including Standing Orders and Financial Regulations.

29/26.2 To resolve to adopt the following new policies:

Grievance
Sickness
Disciplinary
Pensions & Retirement
Health & Safety
Co-Option

29/26.3 For all councillors to sign sheet confirming receipt of the following Councillor Guides:

Good Councillor Guide 2024
Good Councillor Guide to Finance 2025
Good Councillor Guide to Employment 2023
Good Councillor Guide to Cyber Security 2021

30/26 PLANNING APPLICATIONS

To discuss and comment on the following planning applications received:

25/0235/RESM 16 Shepherds Lane, Helpringham – Notice of Decision – approved.
25/0239/VARCON Rear of 3 & 7 High Street, Helpringham – Notice of Decision – approved.
24/0440/VARCON (22/0358/FUL) The Maltings, Station Road, Helpringham – variation to condition 7.

31/26 FINANCE

31/26.1 To resolve to accept the RFO’s financial report and bank reconciliation from 1/4/25 to 15/5/25 and actual v budget figures to date.

31/26.2 To approve the following payments to be made at the meeting.

15/5/25	Grass cutting invs 820, 823, 829	£798.80	No VAT
15/5/25	Clerk’s wages Apr25	£249.40	No VAT
15/5/25	Clerk's Expenses	£11.55	No VAT
15/5/25	HMRC	£62.20	No VAT
15/5/25	Grant - HVCS	£300.00	No VAT
15/5/25	Grant - Citizen’s Advice	£50.00	No VAT
15/5/25	LALC – training	£60.00	VAT £10.00
15/5/25	Black Sluice IDB	£4.31	NO VAT

31/26.3 The note following receipts since 9/4/25:

Lloyds Bank - Bank Charges	£6.00	Monthly
EON Next – memorial light electricity	Variable	Monthly
NKDC – green waste bins in cemetery	£53.00	Annual
Anglian Water – cemetery water supply	Variable	Quarterly
ICO – Information Commissioner	£35.00	Annual

14/4/25	Lloyds Bank – bank charges	£5.75	No VAT
23/4/25	E.ON Next – memorial light electricity	£18.31	VAT £0.87
1/5/25	NKDC – green waste bins in cemetery	£53.00	No VAT
13/5/25	Lloyds Bank – bank charges	£6.75	No VAT

31/26.5 To review the bank mandate.

31/26.6 To discuss and resolve how the CIL receipts for the 2024/25 will be spent.

31/26.7 To discuss and resolve whether to join the LALC training scheme for 2025/26.

31/26.8 To discuss the cost of replacing the pinboard on the village noticeboard .

32/26 To resolve to move into closed session to consider confidential matters in accordance with the Public Bodies (Admission to Meetings) Act 1960. In accordance with regulations any public and press are required to leave the meeting at this stage.

32/26.1 To review insurance quotes receive and resolve which quote will be accepted for the year commencing 1/6/25

32/26.2 To review the clerk’s accrued overtime to 31/3/25

33/26 CEMETERY

To receive the cemetery report from the Cemetery Officer Cllr G. Frizzell.

34/26 HIGHWAY MATTERS

To discuss other Highways issues including:

Burton Pedwardine – Scredington Road and White Cross Lane - road closure for repairs 14/5/25-27/5/25 and 21/5/25-4/6/25
Burton Pedwardine road to A17 – correspondence with Highways.

35/26 MATTERS AFFECTING THE VILLAGE/CORRESPONDENCE

NKDC – street numbering, land at 16 Shepherds Lane, Helpringham

36/26 Date and time of the next meeting (Wednesday 11th June 2025)