Minutes and Agendas 2025

HELPRINGHAM PARISH COUNCIL 

helpringhamparishcouncil@gmail.com 

Eau End Farm, Helpringham Fen, Sleaford NG34 0BS 

helpringham.parish.lincolnshire.gov.uk 

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NOTICE OF MEETING AND AGENDA FOR 12th MARCH 2025 

Dear Councillor, 

You are hereby summoned to attend the next meeting of Helpringham Parish Council, which will be held on Wednesday 12th March 2025 commencing at 7:30pm. The meeting will be March in the memorial hall. 

There will be a ten minute public forum prior to the commencement of business from 7:30pm – 7:40pm. During this time members of the public may ask questions or make short statements to the Council. The Council may choose not to answer any question; a response may instead be given in writing. Matters raised may be added to an agenda for a future meeting. Members of the public are welcome to stay for the Parish Council meeting after the public session but are not permitted to speak during the meeting. 

Signature ……Judy Pittock…………….Clerk to the Council Date 07/3/2025 

AGENDA 

1.0 WELCOME REMARKS BY THE CHAIRMAN 6.1 Noticeboard refurbishment 

2.0 APOLOGIES FOR ABSENCE 

To resolve to accept reasons for absence. 

3.0 DECLARATIONS OF PECUNIARY INTEREST & DISPENSATIONS 

To receive any declarations of interest and consider any requests for dispensations in accordance with the Localism Act 2011. 

4.0 SIGNING OF THE MINUTES 

To resolve to accept the Clerk’s notes of the last Parish Council Meeting held on Wednesday 12th February 2025 as true and correct minutes of the meeting. 

5.0 REPORT FROM COUNTY and DISTRICT COUNCILLORS 

6.0 CLERK’S REPORT 

7.0 FINANCE 

7.1 To resolve to accept the bank reconciliation from 1/4/24 to 12/3/25 and actual v budget figures to date. 

7.2 To resolve to approve payments presented at the meeting totalling £1,001.20 and note receipts since 12/2/25.

 Receipts since 12/2/25: £120.00 inv054 

7.3 To note Direct Debit payments that have been made since 12/2/25:

7.4 To resolve which items the Parish Council wishes to purchase from the Royal British Legion Industries to commemorate the VE Day 80th anniversary. 

7.5 Cloud Storage – to discuss paying an annual fee for cloud storage for PC documents. 

7.6 Bank – to discuss changing bank provider to Unity. 

7.7 Insurance – to discuss the Pre Renewal Questionnaire from Gallagher Insurance. 

8. INTERNAL AUDIT 

8.1 To review the findings of the Internal Audit including: 

• Land Registry for Sheep Dip and Pinfold land. 
• Review of Website Accessibility Statement. • Risk Management Register 
• Complaints Procedure 
• Equality and Diversity Policy (HR) 
• HR Procedure 
• Publication Scheme 
• Recording and Filming Meetings Protocol 
• Training and Development Policy 
• Antibullying and Harassment Policy 

8.2 To resolve to accept the additional policies recommended following the Internal Audit. 

8.3 To review and resolve to accept the following GDPR policies; 

• Record Retention Schedule 
• Data Breach Policy 
• Process for dealing with a Subject Access Request 

8.4 To discuss the purchasing of gov.uk email addresses for all councillors. 

8.5 For all Councillors to confirm receipt of current Councillor Guides.

9.0 STAFF MATTERS 

9.1 To discuss the Clerk’s annual appraisal 

9.2 To review and resolve to accept the Clerk/RFO job description 

9.3 To note completion by Clerk of H&S of staff workstation and PC Equipment – Display Screen Equipment document. 

10.0 PLANNING APPLICATIONS 

10.1 25/0193/TCA – Trees maintenance at various locations around the village. 

10.2 Application by Ossian Offshore Windfarm Ltd for an Order granting Development Consent for the Ossian Transmission Infrastructure (the proposed development) https://national-infrastructure -consenting.planninginspectorate.gov.uk/ 

10.3 E/800299 - Planning Enforcement Notice re Covered seating area at Public House, 2 The Green, Helpringham. 

11.0 CEMETERY 

11.1 To review and resolve to accept the Job Description for the Role of Cemetery Officer (audit requirement). 

11.2 To resolve to authorize Cllr George Frizzell to act as Cemetery Officer for Helpringham Parish Council and have unrestricted powers to inspect and manage the Hale Road and High Street Cemeteries and issue orders, instructions and directions as required for the correct and efficient management on these cemeteries (see Standing Order 2 number 24) 

11.3 To receive the cemetery report from the Cemetery Officer Cllr G. Frizzell. 

12.0 HIGHWAY MATTERS 

To discuss the following Highways matters plus any other issues that of concern: 

12.1 B1394 Helpringham to Little Hale. 

12.2 Vicarage Lane – road resurfacing. 

12.3 Application for double yellow lines at Highgate junction. 

12.4 South Drove road closure for patching work 12/3/25. 

12.5 Repair of roadside guardrail on North Drove. 

13.0 EMERGENCY RESPONSE AND CONTINGENCY PLANS 

13.1 Village Resilience Plan (currently at draft stage) 

14.0 PARISH CLUSTER GROUP 

14.1 To discuss the establishment of a local parish cluster group and associated correspondence from neighbouring parishes. 

15.0 MATTERS AFFECTING THE VILLAGE/CORRESPONDENCE 

15.1 To note any general correspondence received and discuss as required, including: 

24/2/25 Fly tipping on George Street. 

25/2/25 Invitation to attend North Kesteven Parish and Town Council Forum 10/4/25. 

26/2/25 NKDC – Central Lincolnshire Authority Design Code – Stage 2 Consultation 

27/2/25 Street numbering – notification of new numbering scheme for Stonebridge House, 9 The Green, Helpringham, Sleaford NG34 0RJ 

16.0 Date and time of the next meeting (9th April 2025).