September 2026 - Agenda
HELPRINGHAM PARISH COUNCIL
clerk@helpringhamparishcouncil.gov.uk
helpringham.parish.lincolnshire.gov.uk
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NOTICE OF MEETING AND AGENDA FOR WEDNESDAY 9th SEPTEMBER 2026
Dear Councillor,
You are hereby summoned to attend the next meeting of Helpringham Parish Council, which will be held on Wednesday 9th September 2026 commencing at 7.30pm. The meeting will be held in the Memorial Hall.
There will be a ten minute public forum prior to the commencement of business from 7.30-7.40pm. During this time members of the public may ask questions or make short statements to the Council. The Council may choose
not to answer any question; a response may instead be given in writing. Matters raised may be added to an agenda for a future meeting. Members of the public are welcome to stay for the Parish Council meeting after the public
session but are not permitted to speak during the meeting.
Signature ……Judy Pittock…………….Clerk to the Council Date 4/9/2026
AGENDA
85/27 WELCOME REMARKS BY THE CHAIRMAN
86/27 APOLOGIES FOR ABSENCE
To resolve to accept reasons for absence
87/27 SIGNING OF THE MINUTES
To resolve to accept the Clerk’s notes of the last Parish Council Meeting held on 19th August 2026.
88/27 DECLARATION OF PECUNIARY INTEREST & DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT
2011
89/27 REPORTS FROM COUNTY and DISTRICT COUNCILLORS
90/27 CLERK and COUNCILLOR’S REPORTS ON OUTSTANDING MATTERS
To note the items that had been actioned by the Clerk and Councillors since the last meeting and to discuss any that need further action.
- Pond Area – to confirm when CJP will tidy up the area
- CIL Report submitted 1/9/26
- Digital Hub update
- Cloud storage
- VAT Reclaim
To discuss any planning applications/decisions received including:
- 26/0985/LDEXI – Highgate Factory, High Gate – Application for a lawful development certificate for use as residential dwelling.
- 26/1016/FUL – 26 Shepherds Lane, Helpringham – erection of 1no. detached bungalow.
92/27 POLICIES FOR REVIEW
To discuss requirements for new policies and review and resolve to adopt the following policies:
- Financial Regulations
- Health and Safety
- Code of Conduct
- Communications Protocol
- Social Media Policy
- Media Policy
93/27 FINANCE
93/27.1 To review and resolve to accept documents presented by the RFO including:
- Bank reconciliation
- Actual v budget figures
- Cashflow
93/27.2 To resolve to approve payments presented at the meeting totalling £940.72:
|
CJP Garden Services |
Inv 1143 |
£401.60 |
No VAT |
|
Clerk’s Wages |
Aug 2026 |
£358.14 |
No VAT |
|
Clerk’s Expenses |
Stamp, lanyards and nametag refills |
£13.78 |
No VAT |
|
HMRC PAYE |
Aug 26 |
£40.20 |
No VAT |
|
Memorial Hall |
Jul/Aug/Sep26 |
£42.00 |
No VAT |
| Victoria Clark | Inv 260904HTC - interim audit | £85 | No VAT |
93/27.3 To note Direct Debit payments since 19/8/26:
|
19/8/26 |
E.ON Next inv23 |
£19.12 |
£0.96 |
|
31/8/26 |
Bank Charges Aug 26 |
£7.00 |
No VAT |
93/27.4 To note receipts since 19/8/26.
|
1/9/26 |
HMRC – VAT Reclaim |
£372.61 |
N/A |
93/27.5 Confirmation of bank checks by signatories.
94/27 INTERIM AUDIT
To discuss and resolve to adopt the Interim Audit Report including.
95/27 GRASS CUTTING CONTRACT
To resolve to either extend the current contract to 31/10/27 or invite tenders for the 2027-2029 years.
96/27 CEMETERY
To receive reports from Cllr George Frizzell.
97/27 HIGHWAY MATTERS
To discuss Highway matters including:
- Update on request for extension of the 30mph on Station Road to the railway bridge.
- To discuss the installation of white gates at the entrances to the village as a calming method.
- Overview of legal and B1394 correspondence update.
- TTR018500 and TTR018519 B1394, Hale Road adjacent to Helpringham Eau – 40mph speed limit order 28/8/26-30/11/26
- Road by Knott Hall Gardens – ongoing flooding issue.
- Update on FixMyStreet issues:
|
Date Reported |
Ref No |
Location |
Issue |
Status |
|
17/7/26 |
9783809 |
Station Road |
Obscured speed sign |
3/9/26 - Cleared |
| 1/9/26 | 2903646 | Village green | Potholes | 3/9/26 – Work has been issued to delivery gang |
| 3/9/26 | 2903909 | Station Road | Hedges encroaching on footpath |
98/27 MATTERS AFFECTING THE VILLAGE/CORRESPONDENCE
To discuss correspondence received and other matters affecting the village including:
28/8/26 – NKDC – consultation on application of special expenses in relation to the maintenance of closed churchyards.
99/27 HR MATTERS
- To resolve to move into closed session to consider confidential matters in accordance with the Public Bodies (Admission to Meetings) Act 1960. In accordance with regulations any public and press are required to leave the meeting at this stage – Following receipt of the NALC Pay Award for 1/4/26, to confirm backpay due to clerk.
100/27 ITEMS FOR INCLUSION ON NEXT AGENDA
101/27 DATES FOR NEXT MEETINGS
All meetings will be held in the Memorial Hall, Helpringham.
- 14th October 2026 7.30pm
- 11th November 2026 7.00pm.
- 9th December 2026 7.00pm
A printable version can be found here